Employment – GalleryExpress

Thank you for your interest in working at GalleryExpress Fine Art Services! Please see below for any current employment opportunities.

Fine Art Logistics Coordinator
Office Administrator

Fine Art Logistics Coordinator

Position: Fine Art Logistics Coordinator
Location: Toronto, Ontario
Type: Full-time
Application Deadline: November 27, 2023
Salary: $55,000 to $65,000

Position Overview:
Are you passionate about the world of art and skilled in the intricate process of safely transporting fine artworks across the globe? We are seeking a dedicated and experienced Fine Art Logistics Coordinator to join our team and play a vital role in ensuring the safe and seamless transportation of valuable artworks to international destinations.

Responsibilities:

Coordinate and execute the logistical aspects of fine art shipments, including domestic and international transportation, customs documentation, and insurance.
Ensure compliance with international regulations and standards governing the transportation of fine art.
Collaborate with artists, gallery owners, curators, and clients to develop tailored shipping plans that meet their unique needs.
Oversee and liaise with our team to ensure the appropriate packing, crating, and handling of shipments to guarantee their safe arrival at their destination.
Provide accurate cost estimates for art shipping services and negotiate contracts with vendors, ensuring cost-effective solutions.
Maintain meticulous records and tracking of artworks throughout the shipping process.

Qualifications:

Bachelor’s degree in Fine Arts, Art History, Logistics, or a related field (or equivalent experience).
Proven experience in logistics with a focus on international shipping, experience in fine art or comparable.
Strong attention to detail and exceptional organizational skills.
Excellent communication and negotiation abilities to liaise with clients, carriers, and other stakeholders.
Problem-solving skills to address unexpected challenges during the shipping process.
Flexibility to adapt to changing schedules and handle time-sensitive shipments.

Assets to the position:

G class license.
Familiarity with customs regulations, import/export requirements, CARM, CERS, and shipping documentation.
An interest/background in the arts.
Experience using CRM software.
Comprehensive knowledge of packing materials, techniques, and best practices for various types of artworks.

Perks and Benefits:

Competitive salary commensurate with experience.
Health and dental benefits package.
Opportunities for professional development and growth within a dynamic industry.
Collaborative and supportive work environment

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a suitable fit for the role.
Please send your application to applications@galleryexpress.ca. The application deadline is November 24, 2023.
Please type in the email subject line: Logistics Coordinator Application – Your name

We encourage applications from individuals of all backgrounds and experiences. Join our dedicated team. Your passion for organization and attention to detail will make a significant impact on our operations. Apply now.

Office Administrator

Position: Office Administrator
Location: Toronto, Ontario, Canada
Type: Full-Time
Application Deadline: November 27, 2023
Salary: $55,000 to $65,000

Position Overview:
As the Office Administrator at GalleryExpress FAS, you will play a pivotal role in ensuring the smooth operation of our office and administrative functions. You will be responsible for overseeing daily office activities, managing administrative tasks, and providing exceptional support to our team amid a company expansion. The ideal candidate is proactive, detail-oriented, and adept at multitasking in a fast-paced environment.

Key Responsibilities:

Coordinate day-to-day office activities and operations, including answering phone calls, responding to emails, and greeting visitors.
Procure office supplies and manage inventory levels.
Oversee service contracts related to office functions, including phone and internet.
Coordinate and schedule appointments, meetings, and events.
Maintain and update company records, databases, and filing systems.
Support HR functions such as employee onboarding, record-keeping, and payroll coordination.
Process invoices, expenses, and financial transactions accurately.
Collaborate with staff to ensure efficient communication and workflow.
Assist in organizing and executing company events and team-building activities.
Maintain a neat and organized office environment.
Handle confidential information with the utmost discretion.

Qualifications:

Proven experience (2+ years) as an Office Administrator, Administrative Assistant, or similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with basic accounting and invoicing processes.
Ability to prioritize tasks and work independently as well as in a team.
High level of integrity and professionalism.
Knowledge of the fine arts industry is a plus, but not required.
Experience with QuickBooks or other accounting software is an asset.

Perks and Benefits:

Competitive salary commensurate with experience.
Health and dental benefits package.
Opportunities for professional development and growth within a dynamic industry.
Collaborative and supportive work environment.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are a suitable fit for the role.
Please send your application to applications@galleryexpress.ca. The application deadline is November 24, 2023.
Please type in the email subject line: Office Administrator Application – Your name